Zoom’s in-meeting controls allow you to control various aspects of the meeting such as adjusting the volume, sharing a screen, or managing participants. Choose “Hide non-video participants” to hide all users with their video off. 2. Through Zoom settings on the desktop version. Go to Zoom Settings. Select Video. Prevent participants from screen sharing. There are two places hosts/co-hosts can enable/disable the waiting room in a meeting. From Security.
 
 

Zoom Settings & In-Meeting Controls: Zoom Instructor Training.

 

As more and more people are working remotely, online meeting services like Zoom are becoming more popular and widely-used. And if you’re in a Zoom meeting, you’ll probably have to show your work to your co-workers from time to time.

Zoom offers many features that make sharing your screen fast and easy. You can share your whole desktop, just your screen, certain computer programs and applications, particular files or other content, and more. In this article I’ll show you how to share your computer screen during a live video call when you’re using a desktop computer. You can share your screen at any point during a Zoom meeting.

But keep in mind that screen sharing abilities are available only to the meeting’s host by default. If you’re not the host of the meeting, the host must allow participants to share their screens via the Security option in Zoom:.

Now, the first step to sharing your screen is to click the green ‘Share Screen’ option at the bottom of the meeting’s window. If you can’t see the bar at the bottom with the different available options, hover your mouse over the bottom of thte window and it will appear.

If you’re sharing something with sound and you want others in the meeting to hear it, click the ‘Share Sound’ option at the bottom of the Window. At the most basic level, you’ll see a panel in green letting you know that you’re screen sharing and that will show if you’re muted or not.

When you hover over those two options, you’ll also see more meeting controls at the top of the screen. After you’ve clicked the green ‘Share Screen’ at the bottom of your meeting’s window, you can choose the ‘Advanced’ tab from the window that pops up. From there, you have the option to share only a portion of your screen, show slides or a powerpoint presentation as a virtual background, or share a video.

If you read this far, tweet to the author to show them you care. Zoom Zoom provides remote conferencing services that combines video conferencing, online meetings, chat, and mobile collaboration. How do I log into Zoom at Purdue? Can I change my Zoom email address? How do I remove someone from my meeting? This user will be removed from your meeting and will not be able to return. How can I arrange a Zoom meeting for another person?

Join the meeting, and then transfer the host role to another user. You may then stay in that meeting, or leave, and the meeting will continue as planned. This involves adding them in User Management, and then adding them as an alternate host. What equipment is needed? Depending on how you wish to connect to the meeting, you will need some combination of the following: Computer with internet connection Microphone Webcam — See this guide on Webcam recommendations Telephone Mobile Device The Zoom app is available through Apple iTunes and the Google Play Store.

What is Focus Mode, and how do I enable it? To enable or disable Focus mode: Sign in to the Zoom web portal. In the navigation panel, click Settings. Click the Meeting tab. If a verification dialog displays, click Enable or Disable to verify the change.

To engage Focus mode as the host or co-host of a meeting: Start a meeting as the host or co-host. Click More … on the toolbar. Click Start Focus Mode. When Focus mode begins, you and the participants are notified with a banner along the top of the video window.

Additionally, the focus mode icon is always visible in the top-left corner of the video window, next to the encryption icon, while focus mode is active. Can I use a virtual background in a Zoom meeting?

If the toolbar is hidden, move your mouse to the bottom of the meeting screen, or press the ALT key. Select Choose Virtual Background From this window, you can select an image to appear behind you. This image can be a still image or short movie. You can select from the pre-loaded options, or upload your own file. How do I allow non-hosts to share their screen? What is a waiting room and how do I use it?

To toggle the waiting room feature for your account: Sign in to the Zoom web portal. In the navigation menu, click Account Management then Settings. On the Meeting tab, navigate to the Waiting Room option under In-Meeting Advanced and change the setting to enabled or disabled. Select who you want to admit to the waiting room.

All participants: All participants joining your meeting will be admitted to the waiting room. Guest participants only: Only participants who are not on your Zoom account or are not logged in will be admitted to the waiting room. If not logged in, they will have an option to log in. Note: If Guest participants only is enabled, you can also enable the option to allow internal participants users on the account , to admit guests from the waiting room if the host is not in the meeting.

To toggle the option per meeting: Sign in to the Zoom web portal. Click Meetings. Click the Personal Meeting Room tab. Click Edit this Meeting. Click Save. Click Admit All to allow all users in the waiting room to join the meeting. Then select Put in Waiting Room. What if my conference room or computer does not have all the equipment?

When should I use a personal meeting room instead of a scheduled meeting room? Can I host concurrent meetings? How many participants can attend my meeting? Where do I access my saved recordings?

Where should I save my recordings? I was an administrator for a group of licenses owned by my group. Can I still have that role? What cloud recording options do I have? How long do recordings stay available? Can a local IT technician request administrator rights in Zoom? Can I request Zoom apps to be installed from the App Marketplace? Why do I get a message that this Meeting ID is no longer valid? How do I add my preferred pronouns to Zoom? You can choose to always have them appear next your name, or Zoom can ask each time before displaying them.

Can I schedule Zoom meetings for another user? How can I get reports of polls taken during my meeting? Note: Follow these directions exactly. Log into your account at purdue-edu. On the left side of the main Zoom portal screen, click on Reports.

Choose the Date Range that contains the date of your meeting. Click Search. The screen will automatically redirect to the Report Queue where the report will process. The download will be in. CSV format. Click on the Settings link on the left side of the page. Open your desktop client and click on the small gear on the top right corner. What steps can I take to make my Zoom meeting more accessible?

Use closed captions during a Zoom meeting Live Captioning: The meeting host probably you will need to enable closed captioning in their Zoom account The captionist will need to be able to add captions to the Zoom meeting For details, see the Zoom Support article Using closed captioning For Purdue Faculty To provide closed captions for a student with a captioning accommodation through the DRC Contact the Disability Resource Center drc purdue. They do not require a contract.

Simply contact them to set up an account. Add captions to recorded Zoom meetings Captions are a benefit to a wide variety of people, not just people with hearing loss. So, provide captions as often as possible. Do I have a Zoom license?

Does Purdue have a site-license for Zoom? When can I request licenses? Why do I have to give up control over my account? I did not receive my Zoom email, but PNW tells me that it has been sent. Where is it? After joining the Purdue and PNW Education environment, will I need to reschedule my meetings and send a link join url? If I currently have a Basic free Zoom account – do I have to license my account once it has been consolidated into the Purdue master account?

What is the difference between Zoom license types? How do I request addons? Can I get a discount on addons such as Webinars or additional participants?

All addons are purchased on an annual basis. Addons cannot be purchased per individual event, or month. Addons are pro-rated by Zoom depending on when they were purchased. EDU 30 days in advance. My department bought a license and it was assigned to an individual who has left the university, or no longer needs the license. Can it be reassigned?

EDU and the license can be moved to another user as needed. My department owns an EDU20 Zoom license or larger. How do I bring that in to the Purdue Zoom environment? This will generate a. CSV file. Fill out the form here , but leave the list of users to license blank. Do all faculty need a Zoom license to use Zoom within Brightspace?

I received an e-mail asking me to join the Purdue Education Account. Is this legit? PNW Users: Why is my username changing? How can I prevent my meeting from being hijacked? Put the link to your meeting in materials only accessible to your intended attendees. Enable the Waiting Room feature.

The Waiting room allows you, as the host or co-host, to allow people into your meeting. When attendees first join your meeting, they are placed in a virtual waiting room. The host and co-host see those users waiting and can then let each person in individually, or can allow everyone in who is waiting. Note: This setting will be enabled by default for all Zoom meetings starting on March 31, It can be disabled, but you should only do so if you are confident that your meeting has been secured via other methods.

While that password can easily be used by anyone who has access to it — meaning, it is not unique to each user and can be shared freely — it does create a speed bump for bad actors just looking for an open door. Control your screen! Do not allow your attendees to share their screen without first asking your permission.

By limiting this access, if someone were to join your meeting, they would be unable to share any inappropriate materials to your other attendees. Limit Chat! After starting your meeting, you can change the chat setting to either disable it completely, or only allow participants to chat with the host.

This will prevent a participant from chatting to everyone in the meeting. How to: Controlling and disabling in-meeting chat — Zoom Help Center The next section is about knowing what to do once the meeting starts and someone tries to interfere with your meeting. Kick them out! Make sure that you are familiar with the participant controls.

That way, if a user joins unexpectedly, you know how to remove them. Mute all attendees. You can mute all attendees, and not allow them to unmute themselves. You can not only mute and un-mute everyone, but you can also prevent attendees from un-muting themselves. If everyone you expect in your meeting has arrived, you can lock the meeting to all additional attendees. This will prevent anyone, even if they have the meeting link and password, from joining.

Where do my meetings «go? Contact Us.

 

Zoom Security Changes: Managing Participants – eLearning | UAB.

 

Zoom provides remote conferencing services that combines video conferencing, online meetings, chat, and mobile collaboration.

Access Zoom. Thanks to a Volume License for Purdue-associated accounts, please contact the CSC first to determine if you need to request a Zoom license. Users no longer need to request Zoom licenses due to Purdue entering into a Volume License agreement. Zoom has been added to Brightspace so that instructors can natively use the service to host virtual Zoom sessions within Brightspace.

In order to use this resource, the instructor must have a Zoom account Basic or Licensed within the Purdue University Zoom environment. Accounts can either be created here for Basic accounts , or a license can be requested using the Request Form link below. For PNW instructors without a current Zoom account, please create one using purdue.

All e-mails sent to that address will forward to your pnw. The following instructions will not apply to PNW until January 23, To Log Into the Web Portal edit your account, schedule meetings, view recordings, change settings. Using an alias email address is not supported. If you have an account setup with your alias email address, and log in with BoilerKey, a duplicate account will be created for you using your Career Account email address as sent by BoilerKey.

If you would like to change from your alias email to your career account, please see the question below: Can I change my Zoom email address? Please see the instructions for that process here. If you are sharing an account in order to prevent purchasing additional licenses, that is prohibited and not necessary with a volume agreement.

However, for presentation purposes and ease of use, there may be situations where a departmental account makes sense. If you are the host or co-host, and you would like to remove someone from your meeting, follow these steps:. All Zoom meetings must have a host. This person must be present to start the meeting, or allow users in from the Waiting Room. A Licensed Zoom user can delegate scheduling permission to another Licensed Zoom user within the same environment. If you would like to arrange a Zoom meeting with your account, but would like another user to be the host, there are two ways you can do that:.

Depending on how you wish to connect to the meeting, you will need some combination of the following:. Focus mode is designed with the digital learning environment in mind, allowing students to stay attentive or work on their tasks while under supervision, without being distracted by others and their tasks.

Virtual backgrounds are available to all users, free and licensed. It is very similar to the green screen effects used in television and movies — and by your local weatherman! For best results, make sure you have good lighting. Your physical background should be a solid color, and try to avoid wearing clothes that are similar in color to the virtual background.

Custom backgrounds should have an aspect ratio of and minimum resolution of by pixels. Further Reading: Zoom guide to virtual backgrounds. The Waiting Room feature allows the host to control when a participant joins the meeting.

As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once. You can send all participants to the waiting room when joining your meeting or only guests, participants who are not on your Zoom account or are not signed in. Waiting rooms are enabled by default, but can be turned on or off for your account, or for each meeting.

Please contact your local IT Support team for information on acquiring the necessary equipment to use Zoom in rooms on campus, or in your home office.

Personal meeting rooms are similar to personal offices. When you link to your personal meeting room, you are giving your attendees the directions and the key to your office. If you are comfortable sharing this information, then using personal meeting rooms are great — especially for team meetings, or quick meetings with colleagues. Note: You can always change your personal meeting room password , essentially changing your lock for all future meetings. If you are meeting with outside groups, or those you would rather not have access to your personal space, then scheduling a meeting room is the better choice.

Additionally, we always encourage the use of waiting rooms with all meetings, whether they be held in your personal meeting room or a scheduled meeting room. Zoom does not allow a user to host multiple meetings at the same time. The current Zoom license available to Purdue University allows for up to participants.

Allowances for additional attendees may be purchased. Request a Large Meeting Add On. While there is no specific rule about where your recordings should be saved, OIT and the CSC suggest saving your meetings locally on your computer, rather than cloud storage. This will give you more flexibility with uploading through Kaltura, as well as more storage space.

By accessing Settings, you will be able to set the folder for your local recordings, as well as manage your cloud storage, if you so desire. Users can still have admin rights over a group of licenses, but will not have as much authority over those users as they would have if they were admins over an entire account. Group admins can also do some minor troubleshooting, but do not have access to the full reporting dashboard. The account does include cloud storage for recording. At this time, IT Security is reviewing this option, and will be deciding on its availability to our users.

Recordings will remain available to the host for days. At that time, they are automatically deleted. Note: This may change depending on the outcome of the security review mentioned above. Additionally, recordings may be deleted sooner if the storage location runs out of space. In some situations, it may be appropriate for a local IT representative to have the ability to modify settings for a group or department.

EDU and request this permissions level for one or more IT technicians. The granting of this permission is not guaranteed, and each request will be reviewed.

All apps must be reviewed and approved by the IT Security team. Please direct any requests for Zoom App installations to itpolicyreq purdue.

What is the name of the Zoom App? Provide a link to the Zoom App. How will the Zoom App be utilized?

By what date will you need access to the Zoom App? This message can mean different things. Check to see if you have changed that recently. If you have, any old meeting links that use your Personal Meeting room ID will need to be updated with a new invitation. Secondly, if you scheduled meetings when your account was NOT in the Purdue University Zoom environment, those will continue to work for a short time.

However, those will eventually begin to fail. If you have recurring Zoom meetings scheduled, we recommend updating those with the new Zoom links. Your new links should start with purdue-edu. Licensed users can delegate to other users the ability to schedule Zoom meetings on their behalf. Both users must be Licensed, and setup within the Purdue University Zoom environment. For information on how to delegate access, and schedule meetings for other users, see the following Zoom support page:.

If you use polling in your meeting, you can run a report after the meeting is over to see the results of those polls. Poll reports are available for meetings that ended at least 5 minutes ago.

All poll data is deleted from Zoom after 30 days. This setting must be enabled on your account prior to use. Keyboard shortcuts allow a person to navigate Zoom meetings and features without using a mouse. This is especially important for students who have difficulty using a mouse. Hot Keys and Keyboard Shortcuts for Zoom. Zoom has a built-in tool to provide live captioning during meetings.

The host must enable the feature in their settings prior to the start of the meeting, and then must turn on the transcription service during the meeting. Users will then see Live Captions on the screen during the meeting, and can enable full, live transcript on the right side of the meeting screen. There are two different types of users in Zoom: Licensed and Basic.

Licensed users do not have time limits on meetings up to participants, in addition to some other features outlined in other questions on this site. EDU 30 days prior to this renewal date. Licenses and add-ons purchased throughout the year will be pro-rated monthly depending on when the license was purchased. Purdue has entered into a Volume License agreement with Zoom.

PNW users will begin receiving licenses on Monday, August 3. Your account, when it is outside of the Purdue environment, is owned and managed solely by you. Therefore, you and only you, have access to your settings. This is the change in permission, or loss of settings, referenced by the e-mail. You will still be able to change most of the settings surrounding your account, but others will be locked for the above-mentioned reasons.

E-mails from Zoom are sent from the address no-reply zoom. If you are not receiving the email, it may have been caught in your Spam filter, either at the campus level or local software. To start, check the Junk folder in Outlook. If it is not there, check your quarantined list at the campus level.