A Zoom Meeting refers to a video conferencing meeting that’s hosted using Zoom. You can join these meetings via a webcam or phone. Meanwhile, a Zoom Room is the physical hardware setup that lets companies schedule and launch Zoom Meetings from their conference rooms. Zoom Rooms require an additional subscription on top of a Zoom subscription and are an ideal solution for larger companies. Zoom allows one-to-one chat sessions that can grow into group calls, training sessions and webinars for internal and external audiences, and global video meetings with up to 1, participants and as many as 49 on-screen videos.

The free tier allows unlimited one-on-one meetings but limits group sessions to 40 minutes and participants. The desktop app offers the best experience.

All the apps let you join a meeting without signing in, but also let you sign in using a Zoom account, Google, Facebook, or SSO. If you’re a desktop user, you can also start a local recording, create polls, broadcast your Facebook live on Facebook, and more. In other words, the desktop app is more fully featured, although, if you’re a free user, you can still get a lot of mileage from the mobile app.

As well as the various other Zoom app downloads, it is also possible to use Zoom in other ways. For example, there’s a Zoom Outlook plugin that’s designed to work directly in your Microsoft Outlook client or as an Add-in for Outlook on the web. This Outlook plug drops a Zoom button right into the standard Outlook toolbar and lets you start or schedule a Zoom meeting with a simple click.

Another tool for quickly starting or scheduling a Zoom meeting comes in the form of an extension for your favourite browser. A simple click on the Zoom button and you can start a meeting or schedule one for later with all the information on the meeting being sent via Google Calendar to make it easy for participants to join.

If you don’t have access to any apps – or haven’t installed one – you can run Zoom in a browser. Even if you do have Zoom apps, you can run Zoom in a browser instead. When you click on a Zoom link on a desktop, it will open a quick browser tab that will then launch the app on your device. You can bypass the app and run it directly in the browser instead if you prefer. You might try this if your app isn’t working, or if it’s out of date or if you’re having login problems. You just have to close the app and return to your browser showing this dialog – and you’ll see the link to join in the browser.

It is actually possible to get Zoom working on your TV so you can have a video call on the big screen. We’ve written a detailed guide on the various ways you can get Zoom on your TV that is worth checking out.

You can download the Zoom app on your computer or phone and join any meeting with a supplied meeting ID. You can disable audio or video before joining. You can create a free Zoom account and from there you can create a new meeting, schedule one, join a meeting, share a screen, add contacts, and so on.

You can sign up and download Zoom onto your computer using your work email if your system administrator has a Pro, Business, or Enterprise account. You’ll then want to sync Zoom to your calendar so you can schedule Zoom meetings and invite remote participants to join. If you’re setting up a Zoom Room, you’ll need a computer to sync and run Zoom Meetings and a tablet for attendees to launch the Zoom Meetings.

You’ll also need a mic, camera, and speaker, at least one HDTV monitors to display remote meeting participants, and an HDMI cable to share computer screens on a display, as well as an internet cable for your connection. You’ll also need to download «Zoom Rooms for Conference Room» on the in-room computer and «Zoom Room Controller» for the tablet in the meeting room.

You can then sync those rooms to your company’s shared calendar so employees can see which meeting rooms are available. Early in , concerns were raised about Zoom both in terms of security and problems with unwanted guests known as Zoombombers. The company made moves to counter these issues and reassure users about the importance of security and privacy. This includes simple things like removing the meeting ID from the title bar of the call so if users share screenshots online the meeting isn’t exposed to future abuse.

The rise in prominence of Zoom lead the service to being abused by internet trolls and people with too much time on their hands. Some individuals were hunting down public and insecure Zoom meetings and letting themselves in, then «bombing» other people on the call with graphic videos, pornography and other inappropriate content.

We wrote a guide on how to stop Zoombombing a while back and there are various ways you can prevent this from happening, including securing your calls, preventing screen sharing and even disabling video. The team behind Zoom made improvements to secure your calls and keep them safe, and as far as we know, Zoombombing is no longer an issue.

Zoom has been updated with security changes to reassure users. One of these has been the requirement for a password as default for Zoom meetings.

This, combined with virtual waiting rooms , ensures that only those people who have been invited to the call are actually allowed in. Zoom has made it easy to manage and secure your meetings when they’re happening. There are a range of security tools you can now access with a couple of clicks including the ability to lock the meeting when it has started so no new people can join, remove current participants on the call, muting participants and disabling private chat too.

To access the Zoom security tools, you can simply click on the security button that appears in the window when the call is happening or hover over a participant to interact with them specifically – to remove them from the call for example. It’s now possible to report participants on the call who aren’t welcome or are causing trouble. As well as removing them from the call, you can now send a report to the Zoom Trust and Safety team to handle misuse of the system.

This will help block them from the service in future and interfering with other calls too. In October , Zoom unveiled the public beta for OnZoom. It is described as an online events platform and marketplace that allows paid Zoom users to create, host, and monetise events such as fitness classes, concerts, stand-up or improv shows, or music lessons.

When business owners, entrepreneurs, and organizations of all sizes had to find some way – any way – to stay the course and continue providing services to their customers, many turned to Zoom,» Zoom explained. Visit onzoom. In October , Zoom announced Zapps, or apps that both free and paid Zoom users will have access to within the Zoom platform.

For example, you can use the Dropbox Zapp to share the document you’ve been working on, or you can put up a poll using the Slido Zapp, or you can pull up the Asana Zapp and do updates on team projects. A: No, there is no associated cost. Where is their record? Q: How do I install the desktop client?

A: See our desktop client setup guide. Q: Where can I find Johns Hopkins virtual backgrounds? A: Under the U. A: No. This is prohibited without written consent from the patient. Q: Does enabling Join Before Host allow meeting participants to start without the host actually being present? A: Meeting participants will be able to talk, but the host is required for many meeting controls, such as screen-sharing and recording. See Join Before Host for more details. Q: Can I host concurrent meetings?

A: Licensed users can host two meetings at the same time. Both meetings must be started by the original host. Q: What is an Alternative Host? This will allow the other user to start and host the meeting in your stead. Q: What is the Scheduling Privilege? This will allow the other user to schedule meetings on your behalf.

Q: Are there any recommended best practices when hosting a meeting? A: See below for before and during meeting best practices. Q: Do I need a Licensed account to join meetings? A: Joining a meeting is free with Zoom. Q: Do users joining a meeting need to download the Zoom client? A: While we recommend using the desktop client for the best in-meeting experience, it is not required to join a meeting as you can join directly from a browser.

Q: Is Live Transcription free? At this time, Live Transcription is not available for Breakout Rooms. Can I edit this? A: Yes. If you save a copy of the transcript, you can edit the. What does this mean? Q: How do I log into the desktop client? A: Please see Zoom Desktop Client for instructions on logging in.

Q: How do I log into the mobile app? A: Please see Zoom Mobile Application for instructions on logging in. Q: If an instructors shares a PowerPoint slide show which would be full screen , is the zoom toolbar still accessible or would the instructor have to exit out of the slideshow to access the toolbar? Q: When I schedule a meeting it makes an arbitrary meeting name. How do I get it to reflect my customized link? A: The customized meeting link only applies to your personal meeting room or PMI.

OIT recommends that you do not record any meetings containing confidential or sensitive information. Zoom includes built-in encryption capabilities, which should be enabled for any such meetings. OIT recommends enabling AES if your meeting contains confidential or sensitive information of any kind.

Yes, Zoom includes built-in group and private chat support. However, in-meeting chat is not saved when the meeting ends, even if you choose to record the meeting. Whenever possible, mute your microphone. OIT also recommends wearing headphones to eliminate feedback issues.

Always try to use the best network connection available to participate in a Zoom meeting. In general, wired network connections do work better than wireless connections. Likewise, Wi-Fi is generally preferable to a cellular connection when using a mobile device. If you already have a secondary account, simply sign into Zoom with SSO and use the credentials for the account and you will be provisioned with a pro license.

If you need to, request a secondary account on the Messaging and Collaboration Request portal. You can change this setting by logging in to Zoom and changing the default setting under Waiting Room Options. Using Zoom for Remote Teaching and Learning May I require my students to keep their video and audio on during the class?

There is no general prohibition regarding requiring student participation that includes video and audio interaction, including if a class is also recorded.

An instructor may make video and audio participation a condition of class participation. You should make your general expectations regarding Zoom participation clear at the beginning of the course and in your syllabus.

At the start of each class you teach, you should remind your students of your expectations for the use of Zoom at the start of each class. During the class session, you may remind students to leave audio and video on. You may need to make a special arrangement with students who do not have adequate internet bandwidth to have their video on. The instructor can ask students to present themselves as if each individual were actually in the classroom. Classes on Zoom, like all other classes, are governed by the campus policy on Student Classroom and Course-Related Behavior.

Zoom allows meeting organizers to export a usage report showing all users who joined the meeting. Yes, visit Zoom’s website to learn about Pre-assigning participants to breakout rooms. Zoom has a feature called High-Fidelity Music Mode. A Zoom Pro account can host meetings with up to participants.

OIT has a limited number of webinar licenses through Zoom which enable up to attendees to join a meeting, 50 of which can be participants for example, if there are 50 participants there can only be attendees.

 
 

 

What is Zoom and how does it work? Plus tips and tricks – How Many Users Can Use A Zoom Account?

 
Jun 01,  · By default, they can host meetings with up to participants and large meeting licenses are available for additional capacity. Licensed users have these additional features available: Customize Personal Meeting ID Record to the Zoom cloud Be an alternative host Assign others to schedule and schedule on behalf of. Dec 11,  · Last Updated: December 11, You can be signed in to Zoom on one computer, one tablet, and one phone at a time. If you sign into an additional device while logged into another device of the same type, you will be logged out automatically on the first device. You can have Pro licenses on a Pro account. Ten and more would be on the Business plan. Hope this helps. PM. I would like to add to Rupert’s answer. You can add as many basic users as you like from the Administration menu under User Management > Users.